Job Description
Description Altamira Technologies Corporation has a long and successful history of providing innovative solutions throughout the U.S. National Security community. Headquartered in McLean, Virginia, Altamira serves the defense, intelligence, and homeland security communities by focusing on creating innovative solutions leveraging common standards in architecture, data, and security.
Altamira believes that our people and the culture of our company differentiate us from other companies. We focus on recruiting talented, self-motivated employees who strive to find innovative ways to accomplish the mission.
We are seeking a highly organized, detail-oriented, and proactive Travel Coordinator/Office Administrator to oversee day-to-day office operations and provide vital administrative support across multiple locations. This role requires strong communication skills, a high level of technical proficiency, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities - Provide general office support to maintain an efficient and productive work environment, coordinating with various departments as needed.
- Arrange worldwide travel for staff, ensuring accuracy, urgency, and compliance with government requirements.
- Serve as a Concur administrator, handling new account assignments and liaising with Concur-Omega Travel customer service.
- Assist travelers in preparing and submitting complex expense reports for travel and other business expenses.
- Manage the corporate purchasing card, including monthly tracking, reconciliation, and reporting.
- Oversee office supplies and inventory, ensuring timely procurement of materials and refreshments.
- Answer and direct incoming calls, emails, and inquiries to the appropriate staff.
- Schedule and coordinate meetings, conference room reservations, appointments, and site visits.
- Support executive and VIP visits, coordinating with local management and Security.
- Assist with transaction documents, including invoices and accounts payable (A/P) processes.
- Coordinate office maintenance, repairs, cleanliness, and vendor relationships.
- Arrange accommodations and support for visitors, ensuring a professional and welcoming environment.
- Collaborate with HR and administrative teams on site events and activities, serving on the Corporate Events Committee.
Qualifications - High school diploma or equivalent required; associate or bachelor's degree in business administration or related field strongly preferred.
- Prior travel coordination and advisory experience, including international travel, is required. Experience in a travel agency or government contracting environment is highly desirable.
- Demonstrated experience processing high-volume expense reports.
- Proven background as an office administrator, travel coordinator, or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with standard office equipment.
- Familiarity with travel software, preferably Concur. Experience with Concur is not required, but candidates must show an ability to quickly learn and manage comparable systems.
- Strong organizational skills, accuracy, and attention to detail.
- Excellent verbal and written communication skills, with a collaborative and supportive approach to assisting others.
- Ability to work independently while contributing effectively to team objectives.
- Skilled in managing priorities, meeting deadlines, and handling multiple tasks simultaneously.
- Ability to lift up to 20 lbs preferred (reasonable accommodations will be provided).
- Active SECRET clearance required with the ability to obtain a TS/SCI.
Altamira is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We focus on recruiting talented, self-motivated employees that find a way to get things done. Join our team of experts as we engineer national security!
Job Tags
Work at office, Local area, Worldwide,