Job Description

Job Description

Executive Assistant to Julian & Kate Germinal

(Executive Support • Customer Service • Marketing • Vendor & Event Management)

We are seeking a faith-driven, family-centered Executive Assistant to support Julian & Kate Germinal across their real estate ecosystem. This is more than just a job — it’s a calling for someone who finds joy in serving others, creating order, and ensuring excellence behind the scenes.

If you value loyalty, consistency, and attention to detail — and take pride in creating smooth experiences for both leadership and clients — this role is designed for you.

• Be the warm, professional first point of contact for clients, vendors, investors, and partners.
• Handle communication with patience, kindness, and clarity.
• Ensure everyone who interacts with The Germinal Group feels valued, respected, and cared for.
• Provide exceptional support by addressing inquiries and resolving issues promptly.

• Manage Julian & Kate’s calendars with precision, balancing family and business commitments.
• Schedule, confirm, and remind leadership of appointments, calls, and events.
• Coordinate travel arrangements, office operations, and clerical tasks.
• Perform bookkeeping duties in QuickBooks and maintain accurate records.
• Handle data entry, filing systems, and document management.

• Oversee vendors responsible for media, thumbnails, video edits, and graphic design.
• Follow up on contracts and service orders with photographers, inspectors, title companies, and other partners.
• Hold partners accountable to deadlines and deliverables.
• Track every moving piece with consistency and order.

• Manage social media accounts (Julian, Kate, and The Germinal Group).
• Draft, schedule, and publish consistent branded content.
• Capture and track leads from comments, DMs, and engagement.
• Promote listings, seminars, podcasts, and company highlights.

• Maintain CRM (GoHighLevel or equivalent) with accuracy and organization.
• Tag, organize, and track leads with precision.
• Ensure follow-up systems are consistently executed.
• Generate weekly pipeline and client status reports.

• Assist in planning and organizing seminars, open houses, investor meetings, and community events.
• Handle logistics: venue booking, catering, RSVPs, materials, and promotions.
• Ensure events run smoothly and reflect our faith, family, and professional standards.

• A steady and loyal professional who thrives in a supportive role.
• Detail-oriented, deadline-focused, and consistent in execution.
• Naturally patient, reliable, and calm under pressure.
• Strong communicator — professional yet personable.
• Rooted in Christian values and family priorities , with a desire to serve.

• Proven experience in an administrative or executive support role .
• Strong organizational skills with the ability to prioritize effectively.
• Proficiency in Microsoft Office, Google Workspace ; QuickBooks preferred.
• Experience with calendar management (Outlook, Google Calendar).
• Strong clerical experience: filing, data entry, office management.
• Exceptional written and verbal communication skills .
• Ability to work independently and collaboratively.
• Coachable, growth-oriented, and excited to take on challenges.

• Title: Executive Assistant & Customer Service Operations Coordinator
• Salary Range: $35,000 – $50,000 DOE + performance bonuses
• Location: Sarasota/Bradenton, FL (hybrid flexibility)
• Schedule: Full-time, occasional evenings/weekends for events

We want someone who:

• Has fun while working hard.
• Thrives on challenges and growth.
• Carries an intense drive (that “inferno in the stomach”) to grow .
• Is coachable and eager to be part of a mission bigger than themselves.

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