Job Description
Job Description
Executive Assistant to Julian & Kate Germinal
(Executive Support • Customer Service • Marketing • Vendor & Event Management)
Overview We are seeking a faith-driven, family-centered Executive Assistant to support Julian & Kate Germinal across their real estate ecosystem. This is more than just a job — it’s a calling for someone who finds joy in serving others, creating order, and ensuring excellence behind the scenes.
If you value loyalty, consistency, and attention to detail — and take pride in creating smooth experiences for both leadership and clients — this role is designed for you.
Key Responsibilities Customer Service Above All - Be the warm, professional first point of contact for clients, vendors, investors, and partners.
- Handle communication with patience, kindness, and clarity.
- Ensure everyone who interacts with The Germinal Group feels valued, respected, and cared for.
- Provide exceptional support by addressing inquiries and resolving issues promptly.
Executive & Administrative Support - Manage Julian & Kate’s calendars with precision, balancing family and business commitments.
- Schedule, confirm, and remind leadership of appointments, calls, and events.
- Coordinate travel arrangements, office operations, and clerical tasks.
- Perform bookkeeping duties in QuickBooks and maintain accurate records.
- Handle data entry, filing systems, and document management.
Vendor & Project Accountability - Oversee vendors responsible for media, thumbnails, video edits, and graphic design.
- Follow up on contracts and service orders with photographers, inspectors, title companies, and other partners.
- Hold partners accountable to deadlines and deliverables.
- Track every moving piece with consistency and order.
Marketing & Social Media Support - Manage social media accounts (Julian, Kate, and The Germinal Group).
- Draft, schedule, and publish consistent branded content.
- Capture and track leads from comments, DMs, and engagement.
- Promote listings, seminars, podcasts, and company highlights.
CRM & Lead Management - Maintain CRM (GoHighLevel or equivalent) with accuracy and organization.
- Tag, organize, and track leads with precision.
- Ensure follow-up systems are consistently executed.
- Generate weekly pipeline and client status reports.
Event Coordination - Assist in planning and organizing seminars, open houses, investor meetings, and community events.
- Handle logistics: venue booking, catering, RSVPs, materials, and promotions.
- Ensure events run smoothly and reflect our faith, family, and professional standards.
What We’re Looking For (S/C DISC Profile Fit)- A steady and loyal professional who thrives in a supportive role.
- Detail-oriented, deadline-focused, and consistent in execution.
- Naturally patient, reliable, and calm under pressure.
- Strong communicator — professional yet personable.
- Rooted in Christian values and family priorities , with a desire to serve.
Qualifications - Proven experience in an administrative or executive support role .
- Strong organizational skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office, Google Workspace ; QuickBooks preferred.
- Experience with calendar management (Outlook, Google Calendar).
- Strong clerical experience: filing, data entry, office management.
- Exceptional written and verbal communication skills .
- Ability to work independently and collaboratively.
- Coachable, growth-oriented, and excited to take on challenges.
Compensation & Details - Title: Executive Assistant & Customer Service Operations Coordinator
- Salary Range: $35,000 – $50,000 DOE + performance bonuses
- Location: Sarasota/Bradenton, FL (hybrid flexibility)
- Schedule: Full-time, occasional evenings/weekends for events
Culture & Fit We want someone who:
- Has fun while working hard.
- Thrives on challenges and growth.
- Carries an intense drive (that “inferno in the stomach”) to grow .
- Is coachable and eager to be part of a mission bigger than themselves.
Job Tags
Full time, Work at office, Afternoon shift,