Job Description

This is a remote position.

As a Data Entry Support Specialist at Colour Line Hair Studio, you will play a key role in ensuring that the salon’s back-office operations run smoothly. You’ll support data entry, record-keeping, administrative tasks and coordination between stylists, retail product inventory, front-desk and vendor operations. By maintaining accurate data and efficient workflows, you help enable the studio’s mission: “we believe your hair should reflect who you really are… and the way you want to feel."

Key Responsibilities

• Enter, update and maintain data in salon systems and spreadsheets: client service histories, front-desk appointment logs, retail inventory of hair-care and styling products, vendor purchase orders and delivery receipts.
  

• Review incoming documentation (service sheets, vendor invoices, retail shipments, returns) for completeness and correctness; identify any missing or inconsistent information and collaborate with the team to resolve it.
  

• Manage and organize digital records and physical filing as applicable: naming conventions, archiving older records, cleaning up duplicates, ensuring easy retrieval and data integrity.
  

• Assist with administrative support tasks: help the salon front-desk with digital confirmations, support stylists and retail team with inventory tracking or product restocking notifications, and assist with vendor coordination for supplies and retail products.
  

• Generate reports for management: data entry volumes, inventory discrepancies, client appointment trends, retail product turnover, and highlight areas for improvement.
  

• Collaborate with stylists, front-desk and retail staff to ensure that operational activities (services rendered, product sales, returns) are accurately reflected in the data systems and records.
  

• Uphold confidentiality and data protection practices: handle sensitive client information (service preferences, history), staff records and vendor terms in a discreet, secure manner aligned with salon culture.
  

• Recommend and help implement process improvements: e.g., creating efficient data-entry templates or workflows, standardizing record-keeping, automating routine tasks to enhance data accuracy and administrative efficiency.
  

Requirements

• High School diploma or equivalent required; certificate or coursework in business administration, data management, office technology or related field is a plus.
  

• Previous experience in data entry, administrative support, or office operations; retail, salon or service-industry experience is advantageous.
  

• Excellent attention to detail and accuracy in data entry tasks and document review.
  

• Proficiency in Microsoft Excel (or Google Sheets) and comfort navigating digital record-keeping systems or learning new tools.
  

• Strong organizational skills, able to manage multiple tasks, prioritize effectively and adhere to deadlines in a dynamic environment.
  

• Good communication and interpersonal skills—able to liaise with stylists, front-desk and retail staff, follow up on missing information and collaborate as part of the team.
  

• A friendly, professional demeanour aligned with a service-oriented salon environment; interest in beauty, retail or hair-care is beneficial.
  

• Flexibility to support some evening or weekend hours as needed to align with salon peak periods.
  

Benefits

• Competitive pay based on experience.
  

• Employee discounts on salon services and retail hair-care products.
  

• A supportive and empowered team environment at a well-regarded local salon in Geneva, IL.
  

• Opportunities for development into broader administrative or operations support roles within the salon.
  

• Contribution to a salon culture that values innovation, education and individualized guest experiences.
  

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