Job Description

Job Description

Job Description

Job Description

Our client, an Am Law 100 firm, is seeking an Administrative Supervisor for its Los Angeles office. Reporting to the Director of Business Operations, this role is responsible for overseeing daily administrative functions, supervising office staff, and supporting the implementation of firmwide initiatives at the local level.

Key Responsibilities:

• Oversee day-to-day operations of departments including Client Services, Paralegals, Office Services, Records, Facilities, and Reception

• Supervise staff, manage workflow, and ensure department priorities and resources are aligned

• Coordinate and implement firmwide initiatives and local office projects, including moves, maintenance, and security

• Plan and execute office events and contribute to employee onboarding and integration

• Maintain vendor relationships and administrative files, generate reports and presentations

• Support budgeting processes, including planning, tracking, and reconciliation for assigned departments

• Assist in hiring and onboarding of administrative staff

• Act as a liaison between the local office and firm leadership on operational matters

Qualifications:

• Bachelors degree preferred

• Minimum 6 years of experience in a legal or professional services environment required

• At least 2 years of supervisory experience preferred

• Proficiency in Microsoft Office Suite; familiarity with budget management and office services best practices

• Strong organizational, interpersonal, and communication skills

This is a hybrid position with occasional overtime as needed. The ideal candidate will be proactive, collaborative, and experienced in managing office operations in a fast-paced, professional environment.

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